Premises & Recreation – 6th March 2017

Premises & Recreation – 6th March 2017

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 6th March when, among other items, they discussed Fire Extinguisher Training, Bowls Club, Lighting, Flooring and Football Club.

Premises & Recreation Minutes

Sub-committee Meeting held on 6th March 2017 in JL Hall

Sub-committee members present:

Murray Harlow (Vice Chair), Jenny Church, Janet Crichton, Bob Tyrrell

Apologies accepted from:

Brian Butcher (Chair), Harry Stone

Also in attendance Victoria Beckwith-Cole (Hall Administrator). Cllr Harlow chaired the meeting in Cllr Butcher’s absence.


At the start of the meeting, six representatives from the Bowls Club addressed the committee further to VBC advising the Club of increased hire charge and the phasing out of the 10% paying in advance for 2017/2018.  The Bowls Club read their case and that they are struggling to recruit new members.  The Bowls Club also hire the hall 52 weeks of the year twice a week and hope the PC will take this into consideration. MH told them that he will pass this to the Finance Committee but in the meantime the PC have offered to help with recruiting more members via different sources of media.


Minutes of the last meeting on 6th February 2017 were agreed.


Matters from Last Meeting

3.1 Health and Safety:–Fire extinguisher course – VBC/LW earmarking course in the spring and will advise relevant hirers in due course. VBC/LW


Clerks & Administrator’s Report

4.1 Lighting – The electrician has been back to rectify outstanding jobs but it turned out that the electrics in the garage are causing the outside lights to trip out.  He is sourcing parts for the garage electrics and also light infuser guards for the JL Hall lights. VBC
4.2 Hall Flooring – VBC has received two out of the three quotes – the two quotes received were only willing to carry out work to the Orpen Hall floor.  The two quotes were quite different and with the wording it was suggested a job specification be done and for them to requote. BB/VBC
4.3 Hall border tidying – LW came back with costings of bark chip and wanted confirmation on how many bags. It was discussed whether this matter should be moved over to the Environment Committee.   It was agreed that JC will liaise with LW. JC/LW
4.4 Projector – ongoing. BB/MH


West Bergholt Football Club

5.1 License still in the hands of BB who will give to Mick Bell for consideration. BB


Any Other Business

6.1 Since learning that Phil Cook has handed in his resignation from the Parish Council the Hall Committee would like to express their appreciation of Phil Cook’s work especially his input with the NHP.  The Committee wish him all the best for the future.  


Meeting closed at 8.15pm

Date of next meeting – 3rd April 2017 – 7.30pm John Lampon Hall